USER SESSIONS: Timetable and recruit

[LlGC-szw]

Create a timetable of availability and recruit testers in those slots.

ACCEPTANCE CRITERIA: Arrange at least one session for at least four user groups.

SCORE: Medium

[erinburnand]

Post stand up meeting with Erin, Stacey & Saira:

Initial thoughts about workshops (information to be included in initial messaging)
1 user group per workshop
Each workshop up to 1hr
Workshops scheduled 14 - 26 Jan 2026
Ask: how can the website best support their use of the UV
Send email asking for initial interest
Post Slack message for volunteers

Tasks:
Draft email, include in ticket below - ERIN
Begin test script in google doc - STACEY
Spreadsheet for participant info - STACEY

Next catch up - Tuesday 02/12 following standup

[stacey-dfc]

I've added a few documents to the user research folder: https://drive.google.com/drive/folders/1YLDA6WNYB9-8zIa0Yfv_MmttMqrWd09N

• Spreadsheet tracking recruitment/participants (to discuss: privacy in Google?): https://docs.google.com/spreadsheets/d/1WPwzRoVsES_JshpEOTBW_woyxTa1X4-lWBKPAVzXVPQ/edit?usp=sharing
• Spreadsheet tracking feedback from interviews (participants can be aliased here): https://docs.google.com/spreadsheets/d/1ouRGVBhhnZFjYAS9jHziMXTUG_q9Md2T83y7gl6MFDs/edit?usp=sharing
• User research project plan document: https://docs.google.com/document/d/1lRtP3gn2mOSrqbMZsm0ainXmP_MPPh6XGPEhCel3fNs/edit?usp=sharing
• User research script/guide draft: https://docs.google.com/document/d/1QRxU-vhkNEmBOiJak0_QNNWBZtlbBNdRP1iQCW0jX4Y/edit?usp=sharing

[erinburnand]

Draft email, can adjust wording for Slack:

"As part of our ongoing work to ensure the Universal Viewer (UV) website better supports our community, we’re conducting user research to understand our user groups and how our website can support their use of the UV.

We’d like to invite you to join a small, multi-participant feedback session where we’ll talk about why and how you use the UV, and how our website can be more helpful and user-friendly for you.

Sessions will last up to one hour and will be scheduled at a time that works for you between 14–26 January.

If you’re interested in taking part, please reply to this email and we’ll follow up with the available times"

Feedback welcome!
I have asked my tutor about the best format for these sessions - am waiting her response so the "small, multi-participant feedback session" bit might change!

[LlGC-szw]

@LlGC-szw TO DO!