Team Name: 404 Not Found

Proposed Solution

The Automated Meeting Room Booking System, developed by Team 404 Not Found, is a centralized enterprise-grade platform designed to optimize office meeting room utilization. It introduces a credit-based booking economy combined with Role-Based Access Control (RBAC) to ensure fair usage, eliminate scheduling conflicts, and enforce accountability through an automated and professional workflow.

🎯 Problem Statement & Scope

Current Challenges

• Manual Overhead: Manual scheduling results in double bookings and operational inefficiencies.
• Resource Inefficiency: Premium meeting rooms are frequently misused for small meetings without cost accountability.
• Lack of Access Control: No clear separation between administrative configuration, booking authority, and general visibility.

Proposed Scope

The system delivers an end-to-end digital solution to:

• Search and book meeting rooms based on seating capacity and amenities.
• Prevent double bookings and handle concurrent access safely
• Enforce fair usage through a credit-based system
• Provide clear role-based access and responsibilities
• Ensure configurability of rooms, amenities, and pricing
• Offer visibility into schedules and booking history

User Roles & Authorization Model

The system enforces a Layered Authorization (RBAC) model.

Role	Key Permissions
Admin	Create, configure, and edit meeting rooms; manage amenities and pricing
Manager	Search rooms, book meetings, and spend allocated credits , manage team
Member	View-only access to room schedules and booking status

Credits Allotment

• Manager Wallet: 2000 credits allocated by default.
• Automated Reset: All manager wallets reset to 2000 credits every Monday at 6:00 AM via Cron Job.
• Restrictions: Admins and Members have 0 credits and cannot initiate bookings.

Data Flow Diagram

System workflow

Technology Stack

• Frontend: HTML, CSS, JavaScript (Component-based UI)
• Backend: Java with Spring Boot (Microservices-ready architecture)
• Database: PostgreSQL (Cloud-hosted)

UI/UX Workflow

Pages & Dashboards

• Home Page: Login and navigation hub.
• Admin Dashboard:
  • Create Room
  • Edit Room
  • Manage amenities and credit cost mappings
• Manager Portal:
  • View all rooms
  • Advanced Search & Filter
  • Book Rooms with real-time credit deduction
  • View room analytics & ussage
  • View Team
  • Manage Notifications
• Member View:
  • Read-only calendar/grid view of current and upcoming bookings

System Interactions

Implementation Strategy & Team Distribution

Sub-Team A: UI/UX

Members: Amanpreet, Rishita

• Designing responsive layouts using CSS frameworks
• Creating dummy-data UI prototypes for early validation
• Maintaining technical documentation

Sub-Team B: Backend & Database

Members: Ankit, Pulkit

• Developing RESTful APIs and business logic
• Implementing database locking to avoid race conditions
• Scheduling the weekly credit reset Cron Job
• Ensuring reliable testing using JUnit

Work Contributions

Development Pipeline

• UI/UX:
  UI design and UI code implementation.

• Connectivity Testing:

  • UI → Backend connectivity testing
  • Backend → Database connectivity testing

• Full Stack Integration:
  UI (API) → Backend (Endpoints) → Cloud Database

• Logic & Security:

  • Authentication & Authorization
  • Transaction management to prevent race conditions

• Finalization:
  Comprehensive project documentation.

Team Members

Name	Mandatory Amenities
Rishita Naniwal	UI Desigining, Frontend, Documentation
Aman Preet Singh	UI Desigining, Frontend, Documentation
Ankit Bhandari	Backend API & Database
Pulkit	Backend API & Database

Project Documentation

*Recommended 👉 Click here to view the complete project documentation

Demo Video

bookit.mp4

Pushed to perfection by Team 404 Not Found 💪🏻🛠